Terms
If an exhibitor violates any of the rules established by Barkley & Associates, Inc., the provider for the National Conference for Nurse Practitioners in Acute Care (NPAC) 2026, the exhibitor shall be dismissed and removed from the Exhibit Hall and NPAC 2026.
Eligibility & Criteria
Barkley & Associates, Inc. reserves the right to deny any application and/or remove exhibitors from the Exhibit Hall at its sole discretion. Criteria for exhibitors includes and is not limited to (a) relevancy to the profession and the mission of Barkley & Associates, Inc.; (b) true and supported claims in all published materials; and (c) professional and ethical conduct by the exhibitor and its staff. Acceptance of your company as an exhibitor does not constitute an endorsement by Barkley & Associates, Inc. of your company’s products and/or services.
Exhibitors that specialize in cosmetic and/or anti-aging products will be limited to the first two companies that register. Exhibitors who specialize in other personal healthcare treatment products (e.g., CBD, TENS units) are inappropriate for this conference.
Exhibitor Expenses
The exhibitor is solely responsible (and indemnifies Barkley & Associates, Inc.) for all expenses related to participation in the conference, including travel, lodging, food, shipping costs, exhibitor space furniture and supplies, etc. Each exhibit space includes two complimentary exhibitor registrations with name badges (additional badges may be purchased for $250 each, with a maximum of 3 exhibitors per exhibitor space). If you wish to staff more than three (3) people at your exhibitor space, an additional exhibitor space must be purchased.
Exhibitor Space Specifications
All individual exhibitor spaces include a 6’ table and cannot be subdivided into smaller spaces. Multiple tables must be purchased in a linear row or corner. Exhibitors may be asked to alter or remove any portion of their space that is found to be questionable or impedes a neighboring exhibitor.
Space Assignments
Exhibitor space will be allotted on a first-come, first-served basis. NPAC Diamond Sponsors and Platinum Sponsors, however, will receive priority if the right to a space is contested. Final instructions regarding shipments to the conference will be distributed no later than approximately 6 weeks prior to the conference. For more information on Diamond or Platinum Sponsorship, email Conference Support at NPAC@NPcourses.com.
Floor Plan/Layout
Barkley & Associates, Inc. reserves the right to modify the existing floor plan to avoid potential conflicts among exhibitors or to comply with local ordinances. The floor plan/layout is subject to change without notice.
Cancellations & Refunds
Exhibitors needing to cancel their registration must notify Barkley & Associates, Inc. in writing by emailing NPAC@NPcourses.com. A written notice must be received by January 1, 2026, to receive a 50% refund of the exhibitor’s registration, After January 1, 2026, no refunds will be given.
Failure to notify Barkley & Associates, Inc. of the intent to cancel will result in the company being denied participation at future Barkley & Associates, Inc. conferences.
Meeting Attendee List
Registered exhibitors at the NPAC 2026 Conference will receive a copy of the attendee list after the conference. The list will provide the names and email addresses of all attendees. Exhibitors also have the opportunity for an email blast to be sent to attendees 2 weeks prior to the conference (see sponsorship opportunities for pricing). The list is neither to be copied for alternative uses nor is it to be resold.
Exhibitor Space Staffing & Professional Behavior
Exhibitor spaces must be staffed by qualified employees of the exhibiting company at all times during exhibit hours. All exhibitors must wear their official exhibitor badge for admission and at all times while exhibiting. Company badges are not accepted in lieu of wearing the official exhibitor badge.
Any unprofessional demeanor will result in the exhibitor’s employee being removed from the Exhibit Hall and conference. Unprofessional behavior includes but is not limited to the following: taking items out of attendees’ hands to demonstrate another product, touching attendees in any way without their consent, or harassing attendees to purchase products and/or services. Further, any product demonstration or advertising must be conducted within the boundaries of the exhibitor’s assigned space.
Subletting Exhibitor Space
Exhibitors may not sublet exhibitor space under any circumstances. Sharing requests must be made at the time of application and may only be permitted for divisions within the same company or institution. Barkley & Associates, Inc. reserves the right to review credentials and claims of all parties.
Exhibitor Space Appearance & Noise
All exhibits will be inspected during setup to ensure that all exhibitor spaces are decorated in good taste, safely secured, and professionally designed. Noise from electrical or mechanical devices or other types of displays that cause interference or annoyance to other exhibitors will not be permitted. Pets are not permitted unless they are a service animal.
RESTRICTIONS
Food and Beverage
Exhibitors may provide additional food and nonalcoholic beverages for attendees at their exhibitor space with prior written approval from Barkley & Associates, Inc. No food or beverage items may be brought into the Exhibit Hall without prior approval. Generally, all such items must be purchased through the Hyatt Regency Orlando.
Child Safety
No children under the age of 18 are allowed in the Exhibit Hall.
Americans with Disabilities Act (ADA)
Each exhibitor is responsible for compliance with all applicable provisions of the ADA.
Over-the-Counter Sales
Exhibitors are encouraged to offer information that is educational, professional, and instructional. Exhibitors may take orders for product sales. It is the responsibility of the exhibitor to contact local authorities for information regarding sales tax or other local laws and regulations. Purchases/sales must be made within the designated exhibitor space. Regardless of the number of attendees, Barkley & Associates, Inc. cannot guarantee the amount of exhibitor revenue.
Media-Related Activities
All public relations, press, and media-related activities must be approved by Barkley & Associates, Inc. Send requests to NPAC@NPcourses.com.
Portions of conference events, including but not limited to the Welcome Reception and exhibits, may be photographed and filmed, and the resulting photographs or videos may be used by Barkley & Associates, Inc. in promotional materials, including on the company websites, social media channels, and advertising collateral.
Attendees and other conference participants are giving implied consent to be photographed or filmed and having their images used in promotional materials.
Advertising / Public Relations
Distribution of promotional materials printed by exhibitors or their agents is limited to the section of the Exhibit Hall rented by the exhibitor. Materials displayed in other areas may be removed by Barkley & Associates, Inc., and the violating company may be dismissed from further exhibiting. Third parties such as advertising/public relations agencies acting on behalf of the exhibitors must also abide by all rules and regulations. It is the responsibility of the exhibitor to make all parties aware of all rules, regulations, and guidelines.
Sponsored Functions
Social and hospitality functions conducted by the exhibitor must be in a manner that is consistent with the professional and educational nature of Barkley & Associates, Inc. All planned functions must be approved by the NPAC Advisory Committee in writing. Non-exhibiting companies are prohibited from hosting hospitality functions, conducting market research, or having focus groups during the conference without the express written approval of Barkley & Associates, Inc. and the NPAC Advisory Committee.
Promotions & Giveaways
No adhesive or noisemaking promotional materials are permitted under any circumstances. All drawings and contest requests must be submitted to and approved by Barkley & Associates, Inc.
Security
Barkley & Associates, Inc. will provide reasonable security around the Exhibit Hall perimeter, beginning with the move-in date and throughout the days and times of the conference. Additional security needs are the responsibility of the exhibitor. Exhibitors understand that adequate insurance is the responsibility of the exhibiting company.
Barkley & Associates, Inc., the security vendor, conference hotel, and all other parties associated with the conference will not be held responsible for the safety of the exhibitor’s property from theft, damage by fire, accident, vandalism, or other causes. Barkley & Associates, Inc. strongly recommends that exhibiting companies secure a rider to cover all booth and display items during transportation to and from the event.
Indemnity
The exhibitor agrees to indemnify and hold Barkley & Associates, Inc., its employees, agents, officials, and contractors, and the Convention venues harmless against any and all damages, claims, judgments, losses, costs, and expenses (including attorney fees) that may be incurred, suffered, sustained by, or imposed upon Barkley & Associates, Inc. and/or the conference venue by reason of exhibitors’ activities pursuant to the approved exhibitor space application and contract. This indemnification agreement includes and is not limited to all claims, damages, losses, or expenses attributable to personal or bodily injury, sickness, disease or death, or injury to or destruction of tangible property, including the loss of such property.
Compliance with Local Ordinances
Licenses and permits required by local statutes, ordinances, or regulations are to be obtained by and paid for by the exhibitor. Each exhibitor will be responsible for compliance with local health departments. Barkley & Associates, Inc. strongly suggests that any company serving food or beverage samples contact the local health department to ensure compliance with local laws and ordinances.
FDA Regulations
Exhibitors must abide by all Food and Drug Administration (FDA) regulations and requirements. Such FDA regulations include both approved, experimental, off-label, and non-approved drugs, devices, or products. The exhibiting company exclusively assumes all liability and cost for any FDA-related sanctions, including against Barkley & Associates, Inc. for violations.
Damage to Facilities
Exhibitors must surrender all spaces occupied/rented in the same condition as at the time of occupation. Exhibitors will be responsible for any damage done to the facilities and for any and all claims and demands on account of any injury, death, or damage done to property occurring in or upon exhibitor space or due to exhibitors’ acts. No nails, tacks, or screws may be driven into the floor, wall, or woodwork of the building.
Force Majeure
In case of cancellation of the exhibition or unavailability of the exhibitor space due to strikes; acts of terrorism; government action; outbreaks, epidemics, and/or pandemics as defined by the World Health Organization or the Centers for Disease Control and Prevention; acts of God; fire; labor disputes; or any other occurrence over which Barkley & Associates, Inc. has no control, the agreement shall terminate, and the exhibitor shall be entitled to the return of the exhibitor space rental fee, as well as any payments to Barkley & Associates for the Product Theaters or other sponsorships.
